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When will the final results be announced?
What is the "Acceptance Form"?
I'm not a music teacher. Can I see the "cuts" and scoresheets?
Can people "hack in" to get at private information?
I'm entering the username and password, but I keep getting an "access denied" or "incorrect login" or some-such. What can I do?
Can I get paper copies of scoresheets and cuts?
What will be the fee for the All-State Festival?
My singer appeared to have a score higher than the cutoff, but was not accepted. Why is that?
Can we see the results from last year, or prior years?
What will the cutoff score be and when will the cutoffs, scores, and statistics be available for us to see?
If acceptance has not been posted yet, why are my students telling me students at other schools already know they are accepted?
As soon as possible.
Much of this is out of our (audition chairs) hands for the following reasons:
1) In general, a lot of work, communication, and coordination between the audition chairs, managers, and conductors goes into the selection and placement of students in the All-State ensembles ... it takes time.
2) The "cuts" are done by the group managers, and the group managers choose performers based upon the conductors' recommendations.
If the conductors must be consulted, it is then out of the hands of the managers as well as the decision cannot be made until the conductors specify their needs.
3) The managers need to take the time to review individual scoresheets to be sure those who are asked to participate in each ensemble can handle the parts.
For example, if a certain part calls for a solo it may be more appropriate to assign a player with a lower over-all score but with excellent marks in tone quality and musicality.
4) Percussion placement is particularly tricky.
Individual scoresheets must be perused and individual scores in each percussion category examined and balanced with overall musicality to ensure proper placement.
Occasionally sharing of percussionists between ensembles also needs to be negotiated, as some programmed pieces are particularly heavy or light on percussion.
5) Sometimes a piece that was programed for the concert suddenly becomes unavailable from the publisher for any one of a number of reasons.
In this case, it is back to square one with the conductors to select a new piece.
6) It is always important to keep in mind that the people involved in this process also have full time jobs.
On top of that, it seems that the people who step forward to do these tasks also tend to step forward for other "extras", not just at this level but at the district and community levels, and not just in music.
Ask yourself the question: how much time could I put into this process during the holiday season?
If your answer is "enough that I would have had it done by now" then your help next year would be greatly appreciated.
Contact your District MMEA Board representative and offer your talents.
The Acceptance Form is an efficient way of taking care of a number of pieces of All-State Festival business at once.
If you "make the cut", the Acceptance Form must be filled out and returned by the deadline to ensure you will have a place in the All-State Festival ensemble.
Parents and students need to understand that going to All-State is a great privilege, and therefore comes with great responsibility.
Many students are very dissappointed to learn they were not accepted ... especially those missing the cut-off by a slim margin.
For every student that accepts placement in an All-State Ensemble and then simply does not show up, there is a student sitting at home wishing they could have gone.
It is so unfair to these other students that the MMEA Executive Board made the policy that "no-shows" will not be allowed to audition the following year.
The Acceptance Form offers a chance for students to check their calendar, clear the dates, and make the decision to commit to the event or to back out gracefully.
If a student declines a position in the All-State Ensemble by the acceptance deadline, they will still be allowed to audition the following year.
MMEA must gather emergency information for those students attending.
Legally, MMEA must have the parent's home phone numbers and home address in the unlikely event that an emergency occurrs and authorities of any kind need to contact the parents.
The medical information is to help MMEA ensure that there will be no accidental medical emergencies (e.g. allergic reactions) and gives MMEA the information it needs to deal with a medical emergency should one arise.
In the event students are housed in dorm rooms and may need to share a room with a student from another school,
and to plan for meals and snacks that may be provided to the students at the festival,
we need medical and allergy information as well as ages and genders.
When you think about it, it's surprising how many names are cross-gender.
The MMEA executive board requires the parents, music teacher, and principal to be involved in the process, even if the student is over the age of 18.
Therefore you are asked print out the Acceptance Form and collect these signatures before you will be fully accepted into the emsemble position you have been offered.
The MMEA executive board feels that this information is private between student and teacher.
It is the teacher's privilege and responsibility to break the news, good or bad, about the student's scoring and acceptance status.
Only registered music teachers are given a login ID and password to see results.
If you are a music teacher for a high school that has auditioning students, please use the "Need An Account" link to create a personal Auditions account.
Although no system is completely foolproof, the server is set to automatically disable a user's log-in if the password is entered incorrectly 10 times in a row.
When an account is disabled, there is virtually no way to access it until it is re-enabled at the server by the administrator.
Passwords can be made of letters, numbers, and special characters and are cAsE sEnSiTiVe.
This means if a password is only one character long and someone tries to guess it or use an automated password-guesser program, they have about a 1 in 20 chance of correctly guessing the password
(10 tries at to guess one of 26 lowercase letters, 26 uppercase letters, 10 numbers, and all punctuation and special characters) before it is locked out.
A 2 character password drops the chance to about 1 in 1000.
The average 6 letter password has a chance of about 1 in 5-billion of being correctly guessed.
Most of the security problems with usernames and passwords happen because someone:
1) tells others what the password is,
2) types it while someone is watching their fingers, or
3) writes it down in an obvious place such as a Post-It note on the side of the computer.
Think of a good password, use it in private, keep it to yourself, and memorize it.
This site uses new web features which are not compatible with Microsoft Internet Explorer, and will not work correctly with it.
If the "Login to My Account" button does not light up, chances are it's because you are using Internet Explorer.
Use ANY other web browser and it will work.
Be sure you're using your own personal username and password.
If it's shared, someone else may have changed it.
If you do not have an account, use the "Need an Account?" link to request one.
The password is cAsE sEnSiTiVe.
Check your "caps-lock" and/or "num-lock" keys to be sure they're set correctly, and be sure to use proper upper and lower case.
We have noticed some difficulty when PC users enter numbers with the key-pad.
Try using the numbers in the row above the letters instead.
Also, if you entered your password incorrectly once your browser may have "remembered" this incorrect password and is auto-filling the wrong information.
Most browsers have a way of clearing this saved information, but you'll have to look for instructions specific to your browser.
If you enter an incorrect username/password combination you should be taken to a page where you can enter your email address and have the username/password automatically emailed to you.
Of course, this means the email address listed in your account has to be correct.
See FAQ Can people "hack in" to get at private information?
You could be "locked out" because someone was trying to be cute and guess your password.
You'll need to email Larry and he'll check it out and re-enable your account if necessary.
Paper copies can be printed and mailed to you upon request, or you may print your own.
Provide a self-addressed 9X12 manilla envelope to the Auditions Chair with ample return postage for the number of scoresheets and/or results sheets you want.
Include payment of $1 per student for printing and processing, and it will be mailed to you as soon as all the requested information is available.
Be sure to use real stamps, as mail meter marks (the red-inked postage symbols) are only good for the date stamped on them.
If you feel you must print your scoresheets to paper, you'll have more success if you change your page setup to "landscape" (wide).
If you wish to save paper, Macintosh OSX has a built-in "Print to PDF" feature and there's a free PDF printer called "Cute PDF" for Windows PC.
This allows you to 'print' the scoresheets to a PDF (Adobe Acrobat Reader) file which you can then email to your students or put in their server folders.
They can then view or print as they choose.
Some folks have also reported that certain combinations of system, browsers, and printers have trouble printing the scoring bullets, so if yours are missing try using a different browser (e.g. Safari, Firefox, Opera, Chrome).
We don't know until we know, but as soon as we know the answer it will be posted at the MMEA website.
Visit the "links" page from the main page here to jump to the MMEA site.
The fee is based on the cost of the music, conductors, facilities, meals, and other variables too numerous to list here.
Many of these costs cannot even be estimated until early spring.
Suffice it to say that the fee has recently averaged about $200 per student in the past, some years more and some years less.
A teacher wrote: My student, a soprano, received a combined score of 198, yet is not listed as accepted -- however, the cutoff score is given as both 198 and 202.5. Should she have been accepted? Or was the cutoff different depending on the room in which one auditioned.
The latter is correct - the judges in room A gave higher scores overall than the judges in room B.
The teacher continued: just Was she unfortunate enough to have auditioned in the room with a higher cut-off?
That would be making the assumption that if she had auditioned in Room B, the room B judges would have given her the exact same numeric score the room A judges did.
It is reasonable to assume that different judges will judge differently, and some judges will score "easier" than others.
When the judges in room A heard an "average" singer (the 'mean', or 50% percentile), they scored it as a 190.
In contrast, when the judges in room B heard an "average" singer, they scored it as a 180.5; almost 10 points lower.
The conclusion that can be drawn from this is that the judges in room B scored "tougher" than the judges in room A.
The only way to compare scores between different judges is to statistically "standardize" their scores, adjusting each score so it fits on a scale of 0-100 with an average of 50.
These are the percentile, or comparison, scores.
In this specific instance we could see by looking at the percentile scores from the two soprano rooms that having taken the top 30 singers in each room resulted in a cutoff score of 86.2% in room A and 87.8% in room B.
If one more soprano was accepted from room B (lowering the cutoff to 86.4%) and one less accepted from room A (raising the cutoff to 88%) the selections would actually have been less fair.
This student scored a 198 in room A, which was a 75.8% when standardized.
Had she given the exact same performance in room B, those two judges would have scored it as a 191, which still would not have made the cut in that room.
Starting in 2011, audition results will be archived.
In your account you should have a pull-down menu that allows you to visit past, inactive auditions and still access the student scoresheets from prior years.
That being said, we do not have a judge training program and our adjudicators do not audition students all year round.
It may not be the best idea to try to compare numerical scores from year to year because we cannot guarantee the consistency of the adjudication on that scale of time.
However, you may find looking at the relative strengths and weaknesses identified by the judges, as well as the comments, very useful in helping define musical goals for your students.
For each student, the two scores are combined and then the students are listed from high score to low score by instrument and provided to the group managers.
The group managers select and assign students starting with the highest score and work down the list until all positions available for the festival are filled.
Therefore, the cutoff score will vary from instrument to instrument and from year to year.
The cutoff is actually a quantity cutoff, not a quality cutoff.
All students can get their scoresheets through their teachers the Monday after auditions.
Because of this, we do not publish the cutoff scores or full list of scores immediately.
This would short-circuit the teacher's authority of being the one to speak to the student about whether they were accepted or not.
After a reasonable amount of time has passed such that we can be quite sure all teachers have spoken with their students, we will publicly post the cutoff scores, full list of scores and statistics.
This is usually done over the holiday break and available upon return to school at the first of the year.
Kids being kids will say all kinds of things.
There is only one case in which students are told their Acceptance status early.
The top scoring "swing" player (Band/Orchestra) in each instrument is called, congratulated, and asked their preference for Band/Orchestra.
That student is placed in their preference and the group placement alternates down from there.
Rest assured that a very small pool of people have access to the Results prior to posting, and they are all of the utmost caliber of professionalism and discretion.
If there is, indeed, some kind of security breech it does us little good to hear the "somebody told somebody else that ...".
Please provide us with a specific student name and instrument, and what they claim their Acceptance and seating to be, and we will investigate the issue.
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